Tools for Parent Volunteer Organizers – Manage Helpers, Hours, and More

Parent volunteers play a crucial role in schools, nonprofit organizations, and charity groups around the world. They offer their time, skills, and energy to help support the cause and create a positive change for people, animals, and the Earth. However, groups that seek out parent volunteers can find it rather challenging to keep things on track without the right tools and resources.

Parent Organizations Need the Right Tools to Organize

Parent volunteer groups are a crucial part of any helpful community. These groups help organize events, fundraisers, and other important initiatives that benefit the cause they believe in. Without efficient tools for organization, things can get overwhelming and confused quickly. Some of the more popular options include:

• On Volunteers

• WeSpire

• Track It Forward

You may also use employee or project team management software. These can work just as well for nonprofit organizations or parent groups. Ultimately, using a digital platform or app is much more efficient than any type of old-fashioned paper record book or chart.

One of the most important tools is a comprehensive communication platform. This helps group members communicate with each other, share important updates or documents, and coordinate schedules. It helps keep everyone on the same page so that no one misses an important deadline or event. Another essential tool for parent volunteer groups is a project management software system. This type of system can help group leaders assign tasks to specific individuals or teams, track progress on different projects or initiatives, set deadlines and reminders, and more.

Tracking Hours in a Volunteer Organization

Keeping track of times for volunteers is a crucial part of keeping things rolling smoothly and maximizing the positive effects of effort. It helps the organization track how much time individual people are contributing as well as how long different tasks take. This can help administrators streamline processes or put more effort into better performing initiatives.

Volunteers themselves also appreciate a way to track when they are supposed to work, what events they should show up for, and similar points of information. If the group has any system of recognition or reward to encourage more participation, tracking hours matters even more. This might be a great idea; give a certificate or a small gift or prize to those who spend more time and effort.

Organizations may also have to track hours spent to stay in compliance with local labor laws. In some places, you cannot have people volunteering full-time or even on a full part-time basis without considering them some type of employee or contract worker. It is always important to keep times and tasks recorded for these purposes.

Make Volunteering Simple, Quicker, and More Rewarding

Everyone is busy these days, and many parents already have 100 things competing for their time and attention. If your organization wants to attract and keep parent volunteers, you need to make everything as efficient as possible. People are more likely to get involved and stay active over time if you make it easy and efficient and have clear communication at all times.